The school’s Transfer / Withdrawal policy is as follows:
- The school allows students to transfer from a course X to another course Y within the school. This is treated as a withdrawal from course X (refund policy will apply) and a re-enrolment with the school into course Y. The school may at its discretion give the re-enrolled student a discount on the course fee for Y. The discount may be up to the un-used portion of the course fee for X.
- The school allows students to withdraw from a course in accordance with the fee refund policy.
- A transfer to another private school is regarded as a withdrawal from Amity. If the student is below 18 years of age, the parent or guardian’s approval for the transfer / withdrawal will be required.
The table below summarises the key aspects of the transfer and withdrawal policies.
Details | Transfer | Withdrawal |
Circumstances in which request will be granted | The (new) course is being run and has vacancies. | Course Administrator interviews first |
Additional fee payable | Nil | Nil |
Status of student pass | Cancel existing and apply a new student pass for student | Cancel the existing student pass. |
Condition for refund | As per refund policy | As per refund policy |
Time frame for processing | 4 weeks | 4 weeks |
- Amity briefs prospective students on the Transfer / Withdrawal Policy during pre-course counselling session (by the Agent/ Course Counsellors) and later again during the orientation programme by Course Administrators.
- Full details of the policy are also available on the school website and student handbook. The school targets students with a minimum of level of proficiency in English, so that they should have sufficient language ability to understand the policy in English.
Transfer / Withdrawal Procedures
The school’s procedure for withdrawal/transfer to another school is as follows:
- The student gives written notice of his/her intention to withdraw using Withdrawal Request Form to the Course Administrator. Course Administrator hands the notice of withdrawal to the
Department Head – Admissions & Student Management, who will talk to the student to find out why he/she wants to withdraw. - If student does not change his/her intention, the Department Head – Admissions & Student Management, who will interview the student to understand his / her situation and to administer the end course survey (if necessary)
- When the Withdrawal has been approved by the Principal, the Course Administrator proceeds with the following matters including
- issuance of a letter to student effecting the withdrawal
- cancellation of the student pass
- termination of the contract
- Informing the FPS Officer to process the cancellation of FPS Insurance within 3 working days
- refunding the student as per refund procedure
- issuing the attendance record, if applicable
Procedure to Transfer to another course within the school
- The student gives written notice of his/her intention to transfer course using Transfer Request Form. Course Administrators hands the notice of transfer to the Department Head – Student Admission & Student Management, who will talk to the student to find out why he/she wants to transfer.
- If student does not change his /her intention, the Department Head – Student Admission & Student Management, who will interview the student to understand his / her situation
- The Department Head – Student Admission & Student Management will
- Check that the student satisfies the Entry Requirements/Pre-requisite of the requested course
- Discuss with student the reasons for his /her wanting to transfer, and explain to the student the implications for his /her student pass, etc. The school must cancel the current student pass and apply for a new student pass for the new course. Students should not hold the school liable should the student’s pass application being not be approved by the Singapore ICA.
- Inform the student of the school’s transfer policy
- Once the student understood and confirms by the transfer by signing the Transfer Request Form. This will be handed to the Principle for approval.
- Upon approval, the Course Administrator follows up with
- Issuance of a letter to student effecting the transfer
- Cancellation of the existing student pass and application for a new pass
- Termination of the existing contract and signing of the new contract / issuance of an addendum depending on the circumstance
- Inform the FPS Officer to cancel FPS Insurance of the current course. Purchase FPS Insurance for new course
- Transferring the student’s account to the new course in accordance with the transfer policy
- Students will be notified of the outcome within 4 weeks from the receipt of the transfer request. International students will be notified of the outcome of student’s pass application upon approval by Immigration and Checkpoints Authority, Singapore.
- The transfer / withdrawal procedure is described in its website and student handbook.
- The transfer / withdrawal records in hard copy are kept in the student file. The school’s data management system also keeps a record of the student status, as per the requirements for the student register.
- The required relevant document in originals are mailed to the FPS provider. A copy of the document is kept in the student file.
- ICA, CPE and other relevant government agencies for all withdrawal cases as also been informed.