Policy for Transfer / Withdrawal
The school’s Transfer / Withdrawal policy is as follows:
- Amity allows students to transfer from a Course X to another Course Y within the school. This is treated as a withdrawal from Course X (refund policy will apply) and a re-enrolment with Amity into Course Y. Amity may at its discretion give the re-enrolled student a discount on the course fee for Y. The discount may be up to the unused portion of the course fee for X. If the student is below 18 years of age, the parent or guardian’s approval for the transfer / withdrawal will be required.
- Amity allows students to withdraw from a course in accordance with the refund policy.
- A transfer to another private school is regarded as a withdrawal from Amity. If the student is below 18 years of age, the parent or guardian’s approval for the transfer / withdrawal will be required.
- Amity briefs prospective students on the Transfer / Withdrawal Policy during pre-course counselling session (by the Agent/ Course Counsellors) and later again during the orientation programme (by Course Administrator).
- Full details of the policy are also available on the school website and student handbook. The school targets students with a minimum of level of proficiency in English, so that they should have sufficient language ability to understand the policy in English.
- Depending on the circumstance, the student will have to sign a new contract or be issued an addendum to the existing contract when a course transfer request has been approved.
- The process will take a maximum of 4 weeks from point of request to informing the student of the outcome in writing.
- The table below summarises the key aspects of the transfer and withdrawal policies.
| Details | Transfer | Withdrawal |
|---|---|---|
| Circumstances in which request will be granted | The (new) course is being run and has vacancies | Principal / Provost / Vice Provost to approve first |
| Additional Fee Payable | Refer to Contract | Nil |
| Status of Student Pass | Cancel existing and apply a new student pass for student | Cancel the existing student pass. |
| Condition for Refund | As per refund policy | As per refund policy |
| Time-frame for Processing | 4 weeks | 4 weeks |
Transfer / Withdrawal Procedure
Procedure to withdrawal/transfer to another school
The schools procedure for withdrawal/transfer to another school is as follows:
- The student gives written notice of his/her intention to withdraw using Withdrawal Request Form to the Head – Student Services/designate who will talk to the student to find out why he/she wants to withdraw. If the student is below 18 years of age, the parent or guardian’s approval for the transfer / withdrawal will be required.
- If student does not change his/her intention, the Head – Student Services / Designated Staff will inform Principal / Provost / Vice Provost.
- When the Withdrawal has been approved by the Principal / Provost / Vice Provost, The Head – Student Services / Designated Staff proceed with the following matters including
- Issuance of a letter to student effecting the withdrawal.
- Cancellation of the student pass (if applicable).
- Termination of the contract.
- Refunding the student as per refund procedure.
- Updating of FPS Year End Adjustment Report
- Issuing the attendance record, if applicable.
Note: Students who transfer to another School in Singapore will be requested to attend an exit interview to confirm their intentions and whether there is any possibility to continue their studies in Amity. Thereafter, the school will issue the attendance records within 7 days.
Procedure to Transfer to another course within the school
- The student gives written notice of his/her intention to Transfer course using Transfer Request Form. Head – Student Services/designate will talk to the student to find out why he/she wants to transfer and inform student of the implications. If the student is below 18 years of age, the parent or guardian’s approval for the transfer will be required.
- Head – Student Services/designate checks that the student satisfies the Entry Requirements / Pre-requisite of the requested course.
- The school will cancel the current student pass and apply for a new student pass for the new course. Students should not hold the school liable should Singapore ICA reject the application of student’s pass.
- The student is informed of the school’s transfer policy and procedure.
- Once the student understood and confirms by the transfer by signing the Transfer Request Form. This will be handed to the Principal / Provost / Vice Provost for approval. Student will be notified of the new course fee and/or non-tuition fees, where applicable.
- Upon approval, the Head – Student Services / Designated Staff follow up with
- Issuance of a letter to student effecting the transfer
- Cancellation of the existing student pass and application for a new pass
- Termination of the existing contract and signing of the new contract / issuance of an addendum depending on the circumstance
- Updating of FPS Year End Adjustment Report.
- Transferring the student’s account to the new course in accordance with the transfer policy
7. Students will be notified of the outcome within 4 weeks from the receipt of the Transfer request. International students will be notified of the outcome of student’s pass application upon approval by Immigration and Checkpoints Authority, Singapore.