Attendance Requirements

Attendance Requirements

Attendance Requirements for Full-Time Students (Non-STP Holders)

• All students must maintain at least 75% of classroom attendance.
• Any student who has not achieved the attendance requirement may be barred from the examinations/assessments of the module concerned. Further, the Student needs to repeat the entire module with attendance and payment of the relevant fees.
• For students studying External Degree Partners’ courses, rules specified by the Partners will be applicable.

Attendance Requirement for Full-Time Students (STP Holders)

Amity is obliged to report to the Immigration & Checkpoints Authority (ICA) on international students who have failed to meet ICA requirement on attendance.

1. The Student should not fail to attend classes for a continuous period of days or without a valid reason.
2. The Student should not have a percentage of attendance of less than 90% in any month of the Course without any valid reason.
3. All the International students will spend at least 3 hours per day (5 days a week) within the school premise engaging in academic studies or meaningful activities (for example, classes, tutorials, project work, enrichment activities or co-curricular activities).

a) If the student fails to meet any of the above requirements, the Student Pass may be cancelled and renewal will be granted to the Student on case to case basis and is subject to the Immigration Checkpoints Authority’s approval.

b) International students who have not achieved the attendance requirement of 90% may also be barred from the examinations/assessments of the module concerned. Further, the Student needs to repeat the entire module with attendance and payment of the relevant fees. For students studying External Degree Partners’ courses, rules specified by the Partners will be applicable.

Note: For Full-Time STP holders, any attendance taken during a period where the student does not hold a valid Student’s Pass shall not be recognised as the official attendance record.

Attendance Requirement for Part-Time Students and Students enrolled for E-learning Courses

• Part-time students and Students enrolled for E-learning Courses are encouraged to achieve an attendance of 75%.

Attendance Procedures

Attendance Taking via Biometric System is applicable to the following attendance types:

a) Full-Time Student (Non-STP Holders) – Refer to Table A

b) Full-Time Student (STP Holders) – Refer to Table B

c) Part-Time Local Student

1. Students shall follow according to their class timetable to scan their registered fingerprint using biometric system that is installed inside their classroom, upon start and end of class.
2. Students are required to have their fingerprint captured within 15 minutes from the start of the lesson, to have their attendance captured. They also need to ‘scan out’ their fingerprint in order for the biometric system to record their attendance as present.
3. The biometric system will serve to monitor Student’s class attendance daily and issue necessary interventions (e.g. reminders, warning and counselling emails / letters).
4. For students who are below 18, the parent/guardian is to be informed if any intervention is taken.
5. If there is any inaccurate Attendance Records as stated below, students may rectify with the Course Advisors / Student Services Department on the following with evidence: Scanner malfunction; or Poor fingerprint quality; or Physical injury affecting fingerprints; or System synchronization or network issues; or Any other issues.

Table A – Full-Time Students (Non-STP Holders)

This attendance monitoring is applicable to all full-time local students or local pass holders, who do not hold any Student Pass (STP). Students will be monitored regularly on monthly basis to meet the minimum attendance requirement of 75%.

Table B – Full-Time International Students (STP Holders)

This attendance monitoring is applicable to all full-time international students holding student passes (STP). Students will be monitored regularly by Consecutive Days (priority) and by Monthly Basis (secondary) to meet the minimum attendance requirement of 90%.

*All reminders or warnings will be sent on the following working day.

Attendance for Part-Time Local Students and Students enrolled for E-learning Courses

1. The student is informed by the Student Services Staff on attendance policies and procedures and reminded to attend classes regularly. The information will be made known to the students during Student Orientation.
2. Part-time students are mature adults and expected to plan their schedule to attend classes.
3. Student Services Staff monitors the individual class attendance.
4. Part-time students/Student enrolled for e-learning Courses are encouraged to achieve an attendance of 75%.

Synchronous E-learning

Attendance will be taken by lecturers at the start and end of the class.

Asynchronous E-Learning

If on the university partner’s LMS, records are kept with the university. Attendance is taken through the time spent on the LMS completing tasks. Should students not meet the requirement, the partner will inform the institute. If on Amity’s LMS, attendance is taken through the duration of the logged on status.

Attendance for Full-Time College Student

1. All College students (International / Local Students) are informed by the Student Services Staff on the attendance policies and procedures and are reminded to attend classes regularly. Information has been made known to students through pre-course counselling, student handbook (via website) and orientation.
2. Lecturer will receive the electronic class attendance from Student Services before the commencement of intakes.
3. Lecturer marks the attendance, ‘P’ for present and ‘Abs’ for absent, within 15 minutes from the start of the lesson and at the end of lesson to record their attendance
4. Lecturer signs digitally to confirm the attendance taken and share the class attendance with Student Services.
5. Student Services Staff will monitor Student’s class attendance on a 2-weekly basis and warnings or / and counselling emails will be issued for necessary interventions, where applicable. For students who are below 18, the parent/guardian is to be informed if any intervention is taken.

a. If there is any inaccurate Attendance Records, students may rectify with the Course Advisor (CA) / Student Services Staff immediately.

Table C – Full-Time College International Students (STP Holders) or Non-STP Holders

*Warning emails are issued cumulatively in the following sequence: First (1st) Warning, Second (2nd) Warning and Third (3rd) Warning.

*Within one week of the issuance of the Third (3rd) Warning, the Course Advisor shall initiate the Termination Process and proceed with the cancellation of the student’s Student’s Pass (STP).

*First (1st) Warning will be without counselling, Second (2nd) Warning and Third (3rd) Warning will include counselling.

Student’s class attendance will be collated and monitored twice a month; mid-month and end of the month, by the Student Services Staff through the Attendance Sheet.

A. For mid-month monitoring

1. Warning email / letter is to be sent to students whose attendance rate tabulated from the start of the month to the middle of the month falls below 85% (for STP Holders) or 75% (for Non-STP Holders).
2. Students who attended counselling as part of mid-month monitoring, will not be issued a warning letter at the end of that month, provided they maintain 90% (for STP Holders) or 75% (for Non-STP Holders) attendance rate for all remaining lessons in that month following the counselling session.

B. For end of month monitoring

1. Warning email / letter is to be sent to students when attendance rate tabulated from the start of the month to the end of the month falls below 90% (for STP Holders) or 75% (for Non-STP Holders).
2. Students who attended counselling as part of previous month’s end of month monitoring, will not be issued a warning letter for the current month’s mid-month and end of the month monitoring, provided they maintain 90% (for STP Holders) or 75% (for Non-STP Holders) attendance rate for all remaining lessons in the month following the counselling session.

C. Student Services Staff is to send the 1st warning email / letter (without counselling session arrangement) to students whose attendance fall below the mid-month or end of month minimum attendance rate after tabulation.

D. Should student clarify with Student Services Staff on this 1st warning email / letter, student may submit Leave Application for those absent days.

E. Student Services Staff is to send a 2nd warning email / letter (with counselling session arrangement) to students whose attendance fall below the mid-month and end of month attendance rate after tabulation the second time.

1. Subsequent reminders (3 in total) should be given with 2 to 3 working days apart for those students who missed counselling session. These three reminders should be sent within 2 weeks.
2. Should student attend the counselling session, student may write reflection letter and submit to Student Services Staff. If student does not have any supporting documentation for his/her absence, student may appeal to school to allow the continuation of his/her studies.

F. Student Services Staff is to send a final warning email / letter (with counselling session arrangement) to students whose attendance fall below the mid-month or end of month minimum attendance rate after tabulation the third time. Student Services Staff is to communicate with sales team to find out the actions taken.

1. Subsequent reminders (3 in total) should be given with 2 to 3 working days apart for those students who missed counselling session. These three reminders should be sent within 2 weeks.
2. Should student attend the counselling session, student must write reflection letter and submit to Student Services Staff. If student does not have any supporting documentation for his/her absence, student may appeal to school to allow the continuation of his/her studies.

G. Should student miss / not attend the counselling session arranged after 3 reminders, termination procedure may be raised to Head – Student Services which includes the feedback from sales team and any actions taken. Department Head is to follow up on the matter and when necessary, make a report to police and ICA.

General Conditions

1. Counselling sessions will be conducted with the Student to ensure that attendance requirements are achieved. Details are documented in the Student Attendance Counselling Form.
2. Student Services Staff follows up with the Student when the attendance did not improve in the following (where applicable):

1. Implementation of timely intervention measures to help students with poor conduct or attendance in the form of counselling.

Information on Leave of Absence